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Randolph County, North Carolina State Court Records

Randolph County court records are the official documents created during hearings in the North Carolina trial courts that serve Randolph County. In North Carolina, the Superior Court and District Court handle trial-level matters. At the same time, the Randolph County Clerk of Superior Court serves as the local custodian of trial-court case files for the North Carolina Judicial Branch.

Court records help document the progress and outcome of judicial proceedings. They also maintain an accurate record of what was filed, what the court decided, and what actions were taken, thereby preserving historical accounts of decisions and outcomes. Aside from preserving official accounts of judicial actions, court records provide a basis for review, enforcement, and public access, where permitted by law.

While Randolph County court records may be connected to other public records systems, they are not the same. For instance, the state vital records office, local public health departments, or the County Register of Deeds (depending on the record type and time period) preserve vital records. Law enforcement (e.g., the Randolph County Sheriff’s Office maintains arrest records. The U.S. District Court for the Middle District of North Carolina maintains federal case files, which are generally accessible through PACER, not the state court system.

Are Randolph County Court Records Public?

Under theNorth Carolina Public Records Act (NCGS Chapter 132), Randolph County court records are public unless a state law, court order, or court rule states otherwise. Depending on the type of case, inquirers may request these records from the Randolph County Clerk of Superior Courts or through theNorth Carolina eCourts Portal.

Information seekers may access basic civil and criminal case information (non-confidential), such as case numbers, party names, filings, orders, hearing dates, and judgments, subject to redaction rules and any sealing order. In contrast, juvenile abuse, neglect, or dependency records are often restricted or classified as confidential records. Other restricted information includes confidential proceedings (e.g., juvenile cases and involuntary hospitalization cases), adoption records, and any case or file sealed by court order.

What Information is Available in Randolph County Court Records?

  • The core elements of a typical Randolph County court record are outlined as follows:
  • Case identifiers: case number, court division (District or Superior Court), county, filing date, and case type (civil, criminal, estate, and special proceeding).
  • Parties and attorneys: parties’ names and, where applicable, related participants such as attorneys.
  • Docket or Case Summary (Register of Actions): a timeline of filings and events, comprising complaints or petitions, motions, hearings, continuances, orders, and disposition entries.
  • Filed documents (when public): pleadings (complaints, answers), motions and supporting materials, subpoenas (where filed), and exhibits (availability varies).
  • Orders and judgments: signed orders, final decisions, and enforcement-related entries (e.g., money judgments and related docketing).
  • Criminal case contents (typical): charging documents or citations, court dates, case events, and dispositions (outcomes), along with related financial information when applicable.
  • Financial and fees information (when applicable): costs, fines, restitution, payment activity.

Randolph County Court Records Search

Online Access

Requesters may search Randolph County court records online via the North Carolina Judicial Branch’s eCourts. This portal allows users to search by name, case number, attorney, citation number, county, and more. North Carolina also offers the Remote Public Access Program (RPA), which provides online remote access to both criminal and civil information from all 100 counties. Access may differ by case type, and some confidential or non-public records will not be available online.

In-person Access

Requesters may access paper files by visiting the clerk of court’s office in the county where the case was filed. The Randolph County Clerk of Superior Court Office is open from 8:30 a.m. to 5:00 p.m., Monday through Friday. The public may use self-service terminals to search court records. Information seekers may search by defendant name, case number, victim, or witness name. After finding the details, applicants may request the record in person.

Mail Requests

Although the North Carolina Judicial Branch guidance states that public record requests may be made online, by mail, or in person, Randolph County’s page does not outline a standard procedure for mail requests. Therefore, requesters wishing to confirm availability, copy procedures, fees, payment, and mailing instructions before sending a request or visiting in person may call the clerk’s office at (336) 328-3100. Randolph County accepts money orders or certified checks (no cash or personal checks) for mail payments. Payments are expected to be made payable to the Randolph County Clerk of Superior Court.

Fees for Court Records in Randolph County

The cost for public records in Randolph County is generally set by the North Carolina Judicial Branch statewide fee schedule, which applies to all county clerks of superior court.

The following fees typically apply to copies of court documents requested from the clerk’s office:

  • $2.00: First page of a document
  • $0.25: Each additional page (or fraction of a page)

Certified Copies and Sealed Certificates

  • $3.00: Certificate under seal
  • $10.00: Exemplification of court records

Please note that a certified copy usually includes both the document copy fee and the certification charge.

Criminal Record Search Fees

  • $25.00: Certified criminal record search (ordered from the clerk) for one county (by name)

Note: Non-certified searches on public courthouse terminals may be available for free. However, printing copies from the system may still involve standard copy fees.

Online Court Record Access (Remote Public Access Program)

The North Carolina Judicial Branch offers subscription-based remote access to court data through the Remote Public Access (RPA) Program.

Typical fees include:

  • $495.00: One-time connection/setup fee
  • $70.00: Each additional user ID
  • $0.39: Per transaction fee for searches or data access

For organizations requesting bulk court data:

  • $495.00: Setup fee (in some cases)
  • Organizations may be charged a monthly fee for regular bulk data extracts, if applicable.
  • A $5,000.00 performance bond may be required for exact access.

Vital Records Fees (Randolph County Register of Deeds)

The Randolph County Register of Deeds handles vital records requests, not the court clerk.

Common fees include:

  • $10.00: Certified birth certificate
  • $10.00: Certified death certificate
  • $10.00: Certified marriage certificate
  • $24.00: Out-of-county birth certificate (1971-present)
  • $60.00: Marriage license
  • $10.00: Marriage record amendment
  • $20.00: Delayed birth registration processing

Note: Divorce decrees or judgments are typically obtained from the Clerk of Superior Court, while divorce certificates may be obtained through North Carolina Vital Records.

Randolph County Courthouse Locations

Randolph County Courthouse

176 East Salisbury Street

Suite 201, Asheboro, NC 27203

Phone: (336) 328-3000 (Main courthouse), (336) 328-3100 (Clerk of Superior Court)

Cases typically handled: The Randolph County Courthouse is the main location for civil, family, traffic, juvenile, and probate-related court cases.

Other court-related offices listed as operating through the courthouse are as follows:

  • District Attorney: (336) 328-3010
  • Family Court: (336) 328-3293
  • Custody Mediation: (336) 328-3164
  • Jury Information Line - Civil: (336) 328-3006
  • Jury Information Line - Criminal: (336) 328-3008
  • Magistrate - Courthouse: (336) 328-3011
  • Magistrate - Jail: (336) 629-4411

Criminal Records Access in Randolph County

In North Carolina, the State Bureau of Investigation (SBI) handles statewide criminal history checks. County courts, such as Randolph County’s, do not manage these checks. Requesters seeking a fingerprint-based statewide search of their own records may obtain it from the State Bureau of Investigation.

The Randolph County Clerk of Superior Court handles access to local court case records filed in Randolph County. An individual may request a certified criminal record search by name for a single county through the clerk of the superior court. It is worth noting that this clerk-issued search only covers one county and is not a statewide criminal history check.

In Randolph County, requesters seeking access to local criminal case filings, charges, hearings, and dispositions may obtain such information in person at the clerk’s office or through the North Carolina Judicial Branch’s online systems. The clerk’s office provides public terminals for searching criminal case information, and staff may assist with locating case files. Alternatively, information seekers may use the North Carolina Judicial Branch’s court portal to search for case information.

Randolph County Probate Records

Randolph County probate records generally refer to estate records and other wills and probate filings maintained by the Randolph County Clerk of Superior Court, who serves as the county’s probate judge for estate proceedings. In North Carolina, probate includes proving a will and administering a decedent’s estate. Common filings include wills admitted to probate, letters testamentary or administration, estate inventories and accounts, heirship matters, and elective share proceedings. Trust-related filings may also appear when a trust proceeding is filed with the clerk.

North Carolina also routes many guardianship matters through the clerk. Common examples include applications for the appointment of a guardian for a minor, petitions for adjudication of incompetence, and orders appointing a guardian of the person, a guardian of the estate, or a general guardian.

Requesters may find certain recent estate and special proceeding case information online through the North Carolina courts’ eCourts Portal (public). At the same time, older files or detailed paper documents may require an in-person visit to the clerk’s office. Certain matters may not be viewable online or available to the general public because of their confidential, sealed, or legally restricted status.

Randolph County Family Court Records

In North Carolina, family courts are available in every county. In Randolph County, the District Court handles most family law matters, including divorce, child custody, and child support cases. The North Carolina District Court handles these case types statewide, and Randolph County’s Family Court Administration helps coordinate family cases locally.

  • Online portal availability: Inquirers may access civil case information via the North Carolina Judicial Branch’s ECourts Portal and on public self-service terminals in the clerk of court’s office.
  • Courthouse access (in person): Inspecting records (when allowed) or requesting copies may be possible for certain documents that are not available online or have restricted access. In such an instance, requesters may contact or visit the clerk’s office in the county where the case was filed.
  • Certified copies: Requesters may apply to the clerk of court in the county where the order or judgment was entered, which, in this instance, is the Clerk of the Superior Court. Fees typically apply.

Federal Court Records in Randolph County

The United States District Court for the Middle District of North Carolina handles federal court records for Randolph County, not the Randolph County Superior Court. This court hears cases involving federal crimes, lawsuits based on federal law, and specific matters from different states that meet federal requirements.

Requesters may access federal case documents through the Clerk’s Office of the Middle District of North Carolina. The court maintains several clerk’s offices, but the court’s official locations page states that all case-related calls may be directed to the Clerk’s Office at (336) 332-6000. Likewise, court correspondence may be delivered to the Clerk at 324 W. Market Street, Greensboro, NC 27401-2544.

Typically, interested parties may access federal case records in two main ways: through the clerk’s office (which maintains official case files and provides public access at federal court locations) or via PACER (which offers registered users access to district court records for a nominal fee).

In essence, Randolph County federal court records are different from Randolph County’s state court records. The Randolph County Clerk of Superior Court maintains state court files, while the U.S. District Court for the Middle District of North Carolina preserves federal files.